Project On Digital Ticketing System Samples †MyAssignmenthelp.com

Question: Discuss about the Project On Digital Ticketing System. Answer: Introduction This assessment aims at designing a learning schedule for the team working the project on digital ticketing system in Riverina Agriculture and Lifestyle (RALS). The schedule helps in planning activities and roles for all group members when they work outside the meeting schedule. The paper also contains a communication plan for the group during the entire period of the project. The communication plan highlights the methods that will be used to relay information among members of the group and other stakeholders in the project. The final section of the paper is a reflection of the team during the undertaking of the project. Ideas by team members Action plan for the future Securing the system from fraud by manipulation. The digital ticketing system should have security features that will prevent it from breaking down from time to time. The system will be made secure by designing complex software to detect and block any security threat to the ticketing system. The servers to the system will also be located at a central secure point where there are no disruptions Use of serial numbers in the digital tickets so as to make the tickets more authentic In order to improve the authenticity of the tickets issued using the system, its important that the system allocates unique serial numbers for each ticket issued and this would prevent the use of fake tickets. Use of smart card based system The smart card will be used to store data on the tickets issued. The two tickets inserted on a reader will do all the calculations required and transfer the data to the servers safely. Power backup It is important that the ticketing system is connected to a standby source of power so as operations cannot stall as a result of a power outrage. User friendliness The ticketing system being designed should be easy to use. Every customer should be able to operate the machine with ease and to understand the contents of the receipt without struggling. Assumptions The tickets to be issued are not transferable All the materials will be procured through the resource manager The ticketing system will be smart card based Questions arising What are the risk factors facing the project? What are the resources required for the project? To what extent is each member of the project team contributing to development of the system? Which resource needs and procurement needs are required in order to develop the system successfully? What are the costs that will be incurred to develop the system successfully? There are eight stakeholders to be involved in this project. Each of the eight stakeholders plays a unique role in the company or in development of this system. It is therefore important to ensure that all stakeholders understand the goals and objectives of the project as well as the working of the system being developed (Callahan, Stetz Brooks, 2011). The following are the stakeholders involved in this project: management of the company, Employees, suppliers of the project materials, customers of RALS. This can only be achieved through effective and timely communication to all the stakeholders. The following is the communication plan that will be used to communicate with stakeholders of RAL and those involved in this project. Stakeholder Method of communication Frequency of communication Management Face to face informal meeting Writing of progress reports Daily face to face meetings Weakly progress reports Employees Internal memos Before the beginning of the project. After completion of the project. Suppliers of materials required to develop the system. Use order papers to place orders. Mobile phone communication Payment vouchers First week of commencing the project. During payment of goods delivered. Any time that need for additional materials arises. Customers Notices on the companies premises At the end of the project Project team Project team meeting Daily Team manager Weekly face to face meetings Emails Weakly Other Outside groups Notices As to be determined by team members. Resource manager Face to face meetings Weakly The communication methods chosen to communicate with each of the stakeholders identified above are very effective. The method is chosen depending on the role played by each of the stakeholders in the project. The major stakeholders in this project are the team managers and the management of the company. Face to face meetings are important for this group of stakeholders since it is necessary to explain and illustrate points physically concerning the project. The information communicated to these stakeholders includes the progress of the project, the challenges faced during implementation of the project (Pitagorsky, 2007). Any requirements for the project may be communicated during these meetings. The frequency of communication depends on the role played by the stakeholder and the impact that the project has on the stakeholder. Employees of the company should be informed of changes in the ticketing system so that they can be prepared for the change. All other stakeholders that will be affected by the project are informed of the changes using the most convenient methods. My involvement in this project as resource manager has provided myself and other team members invaluable experience on the important role of leadership in undertaking a project successfully (Australia Blanton, 2015). Before undertaking this project, I didnt give a lot of weight on leadership inproject management and precisely resource management. However, I have come to appreciate the need of having good and committed leader in the project team in order to ensure that all the factors and roles involved in the project are coordinated properly. Team leaders also are important in assigning roles to team members and supervising to ensure everyone is able to play their part fully (Kloppenborg, 2015). The resource manager is expected to ensure that all the resource needed by the team are available on time. They are also in charge of the procurement.A leader also is a source of motivation to team members when their morale is low. The other importance of leadership that I witnessed as a res ource manager in the team is the great role that leaders play in solving problems when they arise (Chemuturi Cagley, 2010). An IT resource manager must be very skillful and full of knowledge concerning the IT systems and must have a deep understanding of the software programming. This is because, this is a very important component of any IT system and it determines the working of the whole process. In addition to these, the resource manager must have knowledge about the hardware components of the project being undertaken. Since any successful IT project is a combination of both hardware and software components. The resource manager needs to have a deep knowledge in hardware and software components needed in the project since they are in charge of the procurement process.The resource manager should have knowledge on accounting processes and book keeping since they have to account for all the resource used during the project. Conclusion The learning schedule prepared for this project is prepared to help track the progress of the project, the challenges faced and the ideas generated by team members. The schedule also discusses the questions raised by team members during the project implementation. The communication plan prepared identifies the stakeholders for the project and outlines the communication methods to be used communicate to each set of stakeholders. The frequency of communication for each set of stakeholders is also determined depending on their role in this project. References Australia, C. L., Blanton, S. (2015). Information Technology Project Management. Bruce, A., Langdon, K. (2009). Project management. Callahan, K. R., Stetz, G. S., Brooks, L. M. (2011).Project management accounting: Budgeting, tracking, and reporting costs and profitability. Hoboken, N.J: Wiley. Chemuturi, M., Cagley, T. M. (2010). Mastering software project management: Best practices, tools and techniques. Ft. Lauderdale, FL: J. Ross Pub. Ducros, M., Fernet, G. (2010).Project management guide. Paris, France: Editions Technip. Fox, W., Van, . W. G. (2007). A guide to project management. Cape Town: Juta. Heldman, K. (2011). Project management jumpstart. Hoboken, NJ: Wiley. Kloppenborg, T. J. 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